TCOCC Board Meeting Minutes

Monday, April 8, 2002, 6:30 p.m.

Attendees

Board members in attendance were as follows: Gus Aljure, Carrie Aljure, Hawk Conrad, Paula Kimbrough and Onie Rendall.

Fundraising Report

Paula reported we banked $1,679.28 from our soda pop sales! A special thanks to Laura for coordinating this important fundraiser.

Action

All Members: Please ensure you receive all the Pepsi plastic shells back as soon as possible. The club will be billed $2 for each unreturned shell. If you need to know how many Pepsi shells you are responsible for, call Carrie. Mahalo for all your help on this!

Treasury Report

Paula reported our account balance is $2,785.39. She is still waiting for $525.00 in unpaid paddle money from 3 members. Once that money is deposited we will have a total account balance of $3,310.39. This balance includes dues from three members; thank you Marie, Onie and Laura for paying early!

A quick review of our upcoming expenses this season revealed we need to be very careful about how we spend our money, to ensure we have enough to pay off the canoe loans. The board unanimously decided we would make an initial $500 loan payment each to Gus and Dave M. after the kick-off meeting, and two to three additional payments throughout the season to pay them off completely. The smaller payments will ensure we have enough money to pay the luau expenses, insurance, race transportation, etc. at the required times.

Action

Paula: Following the kick-off meeting, write first loan installment check to Gus and Dave.

Kick-Off Meeting

The kick-off meeting is set for 7:00 p.m., April 17 at the new Kennewick Library. Onie will be organizing the tasty Hawaiian pupus, so be sure to arrive at 6:30.  

We would also like to remind everyone that Paula will be accepting dues at the meeting. Mahalo for your help on this! Otherwise, May 11 is the “dues” due date.

Action

Carrie: Prepare 2002 member cards for handout at meeting.

Gus: Video, Paddling Clothing, Paddles

Andre’: Marketing Materials - Slide Show, Pictures, Banners, etc.

First Paddle

Our first paddle will be on Saturday, April 20 at 9:00 a.m., with a potluck following! Paula has graciously offered to coordinate the potluck, which will be cold-cut sandwiches, salads, fruits, chips, drinks, or whatever anyone wants to bring.

Important Note: For our first week of paddling (April 22) ONLY, practice will be held on TUESDAY and THURSDAY, rather than Monday and Wednesday. We have a special community service opportunity to dance for the Hospice on Monday the 22^nd. To those who aren’t dancing, come and watch us at the Kennewick Lutheran Church on Yelm/395, 7:30 p.m.

Action

Paula: Coordinate potluck with paddlers via email.

Dancers: Mark your calendar for Monday the 22^nd.

Bradley Racer Update

Our new canoe is arriving on the 12^th or 13^th of April! Thanks to Hawk for coordinating the delivery.

Andre’ and Carrie will get the lettering for the new canoe at a sign shop. Andre’ has arranged to have the canoe polished with a special coating at Sunshine Polishing (a big thanks to Tim Doyle, who is supporting us again this year!). The board unanimously voted to pay Sunshine polishing $50 toward the materials cost of polishing the new canoe.

The board discussed having a “team name” for all the canoes for unity, which would require renaming one of the two existing canoes. After some discussion, it was unanimously decided that our canoes would be consistently named “[…] O Nā Wai `Ekolu”, which translates as “[…] of the three rivers”. Ke Koa’s name stays the same: Ke Koa O Nā Wai `Ekolu, or Warrior of the Three Rivers. We are renaming “Ikaika” from Nihi Ikaika Loa to Ikaika O Nā Wai `Ekolu, translated as Strength of the Three Rivers.

Onie and the board brainstormed ideas for naming the canoe, and finalized the new name, which will be proudly presented to everyone at the Kick-Off Meeting. Of course you already should know that the name will include O Nā Wai `Ekolu!

Due to Ikaika’s name change, she will also be blessed on May 4^th. If you haven’t started to learn the blessing chants, contact Onie as soon as possible!

Related Action

Paula: Check with local tire companies to see if they will donate and tire and wheel for the trailer.

Appointed Committee/Board Positions

The board discussed the 2002 appointed positions, and came up with the following:

Equipment Manager:            Andre’ Anderson

Race Coordinators:               Kay Mamiya and Heather Miller

Fundraiser/Luau:                  Onie Rendall

Closing

The next meeting will be held on Monday, May 13 at 6:30 p.m at the Aljures. The meeting will be open to any club members.